1. Introduction

1 on 1 meetings can help an organization tremendously as it provides an uninterrupted time to discuss projects. The issue organizations face when it comes to these meetings is actually setting up as busy schedules can be hard to maneuver around 

Through Litespace’s ability to integrate and analyze you and your coworkers calendars, and automate the booking process, we are able to streamline this process so that you can focus on the actual meeting

2. Challenges

Scheduling Conflicts

• Coordinating schedules between team members can be challenging. People have different availability, time zones, and commitments and so booking a suitable time for both parties can be like solving a puzzle.

Prioritization:

• You and your colleagues often juggle multiple responsibilities. Finding time for 1 on 1’s amidst other tasks can be tough as sometimes urgent matters take precedence, leading to rescheduled or canceled meetings which restart the entire process

Virtual Fatigue

• As remote work becomes more widespread, virtual one-on-one meetings are increasingly common. However, people often overlook their coworkers' existing meeting load for the day. This oversight can result in heavily fatigued meetings, leading to inefficiencies that could have been avoided if a better meeting time was booked.

3. Our Solution

AI Automated Scheduling

• The AI Automates Scheduling reduces conflicts by preventing overlapping meetings which allows teams to focus on their tasks with fewer distractions. It also optimizes workflows by creating schedules that align with individual preferences and priorities, minimizing wasted time.

Analytics

• We give you a clear view of everyone's daily workload, helping you see when they are available for meetings. Additionally, through this insight we can prompt you when to avoid scheduling meetings with someone even if they seem free. This is done to prevent virtual fatigue and ensure more efficient meetings.

4. Integration

Slack Integration

• Receive Slack notifications for upcoming meetings and schedule them effortlessly within Slack. This seamless integration with Litespace simplifies meeting scheduling.

5. Measurable Outcomes

• 2x as efficient meetings than before due to reduced virtual fatigue
• 56% quicker scheduling process for meetings through the AI automated meeting scheduler
• 35% increase in productivity as members waste less time trying to arrange meetings

6. Before-and-After Scenarios

Before Using Litespace

• Multiple emails need to be exchanged in order  to find a suitable time.
• Large amount of time is wasted for the scheduling process.
• Virtual fatigue among employees starts to grow due to poorly timed meetings.

After Using Litespace

• The AI automation provides seamless scheduling with minimal effort.
• Drastically reduce the need for rescheduling.
• Increase in productivity in day to day operations.
• Reduced virtual fatigue which leads to more effective meetings.

7. Implementation Time

• Our feature setup process is completed in less than 10 minutes. We provide personalized 1on1 support, along with guides for asynchronous implementation