1. Introduction

With the recent rise of hybrid work models, overcrowding and capacity management have become an issue for many companies. It can be difficult to gauge how many people are going to come into the office, which could lead you to waste time trying to find a spot to work both individually and with teams. 

Litespace offers an Office Space Management system that provides a capacity management system that shows who's in office and when. You can also check desk and room availability whenever you want and book spaces ahead of time to help boost your productivity. 

2. Challenges

Finding Office Spaces to Work with Teams‍

• Planning quick meetups with teammates can be difficult because there may not be office space available  
• Additionally, everyone may not be in office on the same days adding another barrier to coordination ‍

Lack of Transparency on Office Space Usage 

• With hybrid schedules becoming more common, the amount of employees coming into office each day is becoming disproportionate which can lead to problems like overcrowding   
• Coworkers can’t see when certain spaces are occupied which makes it difficult to plan ahead if they need a specific space to work

‍Lack of Capacity Management

• Overcrowding has become a more prevalent issue in the workplace due to hybrid work models, with more people coming into the office than seats available which can impact productivity since people have to spend time searching for space to work 
• Additionally, a lack of a proper team rotation system to manage who goes into the office during the week which adds to the overcrowding issue‍

3. Our Solution

Room Booking 

• Room booking is available for booking meetings or for teams that want a little more privacy when working
• Litespace also provides recommendations for meeting spaces based on availability and the number of participants ‍

Office Space Management‍

• Litespace’s Office Space Management allows everyone to see who is planning on coming into the office to avoid overcrowding  
• Managers and Team Leads can also assign spaces to certain groups to create a team rotation system  ‍

4. Measurable Outcomes

• Decrease overcrowding by 40% by implementing rotation systems  
• Increase productivity by 25% by ensuring that every employee is able to use the spaces they need to finish their projects  
• Make hybrid schedules 3x more efficient by allowing employees to see office space usage for the week and plan their time accordingly 

5. Before-and-After Scenarios

Before Using Litespace  

• Overcrowding causing decrease in productivity because employees can’t access the spaces they need to work and meet with teammates   
• Managers have difficulty controlling office capacity making it hard to create a rotation system   
• Team Leads have can’t find spaces to have quick meet ups with their teams  
• Employees can’t see when other people are going to be working in office making it difficult to plan ahead or know about the availability of certain work spaces

After Using Litespace

• Employees can see how many people are going to be in office ahead of time, allowing them to see if there’s space and help prevent overcrowding  
• Managers create a team rotation system by assigning spaces to certain groups so that team can switch up who comes to office on what days  
• Employees can book rooms they need in advance to ensure they can get their work done 

6. Integration

Google Calendar 

• Integrate our Office Space Management with your Google Calendar’s Room Booking feature to receive up to date notifications and manage bookings 

Implementation Time: 

• Setup Room Booking in less than 15 minutes. Live customer service as well as instruction manuals are also available to guide you through the setup process