1. Introduction

In today's fast-paced work environment, managers often waste valuable hours on manual scheduling, coordinating meetings, aligning team availability, and managing calendar conflicts, which detracts from strategic planning and decision-making.

Litespace streamlines scheduling by prioritizing common available times and seamlessly integrating with work calendars like Google Calendar, freeing managers to focus on more critical tasks.

2. Challenges

Manual Scheduling Challenges

• Organizations struggle with manual scheduling, resulting in inefficiencies and wasted time.
• Large teams face complex coordination issues
• Disconnected teams lack streamlined communication tools, hindering productivity.

Time Zone Issue

• Issues often arise when meetings need to be scheduled for team members in different parts of the world
• This issue becomes increasingly difficult to handle in situations where meetings among several employees must be scheduled

Managers’ Struggles with Manual Scheduling

• HR managers deal with errors, conflicts, and missed opportunities due to manual scheduling.
• Administrative tasks divert time from strategic HR functions.

Time Lost to Meetings

• On average, 4 hours per week are spent solely on scheduling meetings.
• This impacts productivity and team dynamics.

3. Our Solution

AI Meeting Scheduler

• The AI Meeting Scheduler helps to reduce scheduling conflicts as the AI helps teams to avoid overlapping meeting times, allowing them to focus on their tasks and reduce distractions.
• It also helps to optimize workflows by creating a schedule that aligns with individual preferences and work habits to minimize wasted time.

Remote Scheduling

• Remote scheduling poses a lot of challenges especially when it comes to dealing with different time zones. However, we can help you get rid of all of your worries. Our platform takes in everyone's calendar and provides an organized and transparent schedule for when each person is available

Hybrid Scheduling

• Through Litespace’s smart AI system, we are able to recommend the best office days for you and your team. The AI system takes into account who’s coming in when, upcoming events and your RTO policy and then provides the best days for everyone to come in.   

4. Integration with Existing Systems

Work Calendars

•  Litespace analyzes each employee’s Google Calendar to find the best meeting times. Any events created are automatically synced between the Litespace platform and your work calendar.

Slack Integration

• Get Slack notifications for upcoming meetings and schedule them effortlessly through Slack. This integration seamlessly connects with Litespace, making meeting scheduling a breeze.

Work Calendars

• Litespace analyzes each employee's Google Calendar to identify optimal meeting times, ensuring any events created are synced in both the litespace platform and your work calendar

Slack Integration

• You will receive Slack notifications for upcoming meetings and can effortlessly schedule them through Slack, seamlessly integrated with the Litespace platform. This integration makes scheduling meetings incredibly easy.

Coming up Soon

• Outlook Calendars integration
• MS Team integration

5. Measurable Outcomes

• The automatic scheduling system is designed to reduce your daily workload by 10%, offering significant efficiency gains.
• This improvement results in a notable 15% increase in productivity for both employees and managers.
• Overseas employees find the proposed times to be 2x more accommodating than when remote scheduling was in place

6. Before-and-After Scenarios

Before Using Litespace

• Managers manually juggle schedules, leading to inefficiencies, errors, and wasted time. Employees and managers both experience frustrations with the lengthy process

After Using Litespace

• Efficient automated scheduling frees up managers’ time, allowing them to focus on strategic initiatives. Teams collaborate seamlessly, improving overall productivity and employee satisfaction.

7. Implementation Time

• This feature setup takes under 10 minutes. We offer personalized 1-on-1 support for specific needs and provide comprehensive guides for smooth, asynchronous implementation.