1. Introduction

We’ve all had those times when we want to have a quick catch up with our team only to struggle to find a room. Or maybe you thought you were planning ahead by booking a room, only to find out it was double booked and now you're in the awkward position of trying to figure out who should get to use the space.  

Litespace offers room booking and office space management to help you optimize availability of all your office spaces and decrease errors like double booking and time slot overlap.

2. Challenges

Manual Booking and Scheduling

• Lack of online booking and room scheduling can cause transparency issues for availability. 
• Manual booking makes it difficult to cancel or reschedule your time slot if something comes up

Scheduling Errors

• Scheduling errors like double booking or overlapping time slots can often occur when trying to book a meeting room 

Underutilized Office Space

• Office spaces often have hotspots and popular areas that may lead to other areas becoming underutilized or unused 

3. Our Solution

Room Booking System

• Litespace offers a room booking system that allows you to book meeting rooms whenever you need. 
• Additionally, you can manage your bookings from the platform, allowing you to cancel or reschedule your meeting with no delay 

Room Recommendations

• Receive recommendations on which meeting rooms will serve your best based on the number of people attending and the type of meeting your having

Office Space Management

• Track and monitor the availability of the rooms and office spaces in your office to help you choose the perfect room to host your meeting

4. Measurable Outcomes

• Use of Room Booking System decreased scheduling errors common in manual scheduling by over 50%  
• Increase the use of previous dead-spaces in the office by 30%   
• 3x the efficiency of room booking by streamlining the entire process with an online booking system

5. Before-and-After Scenarios

Before Using Litespace

• Employees constantly find booking meetings a hassle due to lack of online booking and schedule transparency  
• Lots of office space went unused because employees tend to hover towards more popular areas  
• Scheduling errors weren’t uncommon and often put employees in awkward situations   

After Using Litespace

• Employees find room booking super convenient and no longer struggle to find a space for meetings  
• Previously underutilized spaces in the office are being used for meetings and catch-ups  
• Scheduling errors are minimized with meeting room availability and time slots being easily accessible to everyone in the office 

6. Integration

Google Calendar

• Integrate our Room Booking system with your Google Calendar to receive up to date notifications and schedule meetings. 

Implementation Time

• Setup Room Booking in less than 15 minutes. Live customer service as well as instruction manuals are also available to guide you through the setup process